The IEEE, Kansas City Section

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Institute of Electrical and Electronics Engineers

Bylaws, KC Section, 2005

EFFECTIVE: Aug 1, 2005

Nothing in these Bylaws is to be construed as contrary to the IEEE Bylaws, IEEE Constitution, IEEE Policy Manual, and IEEE Regional Activities Board (RAB) Operations Manual. This document is provided as a supplement to the guidance provided by the IEEE RAB Operations Manual, Section 9.4 and 9.6.

ARTICLE I: Name

This organization is the Kansas City Section of the Institute of Electrical and Electronics Engineers, Inc.

ARTICLE II: Purpose

The Kansas City Section will promote close cooperation and good fellowship among its members and other engineering societies, while advancing the aims and ideals of the Institute as set forth in the IEEE Constitution.

ARTICLE III: Membership Area

The Kansas City Section Membership Area is defined by the IEEE RAB.

ARTICLE IV: Officers

Section 1 - The elected Section Executive Committee (EXCOM) officers of the Section are Chair, Vice-Chair, Secretary, Treasurer, Chairs of the Section Chapters and Affinity Groups.

Section 2 - The elected Sub Section EXCOM officers of the Sub Section are Chair, Vice-Chair, Secretary, Treasurer, Chairs of the Sub Section Chapters and Affinity Groups. In the remainder of this document, “EXCOM” will refer to both the Section EXCOM and Sub Section EXCOM.

Section 3 - The Vice-Chair of the Section or Sub Section will succeed to the Chair position of the respective Section or Subsection if the Chair is unable to continue in that position and any other officer vacancy will be filled by a majority vote of the respective EXCOM.

ARTICLE V: Standing Committees

Section 1 - The EXCOM authorizes standing committees. These committees automatically disband at the end of the year, but the EXCOM may disband them at any time.

Section 2 - The Section and Sub Section Chair will appoint Standing Committee Chairs.

Section 3 - Each Standing Committee Chair must appoint his/her committee members within the time required by the EXCOM. If the Committee Chair fails to meet the deadline, the respective Section or Sub Section Chair will appoint the committee at the earliest opportunity or the EXCOM will appoint the committee at the next EXCOM meeting (or by e-mail vote if time does not allow waiting for a meeting).

ARTICLE VI: Management

Section 1 - The duties of the elected officers are available from the Regional Activities Department staff and are contained in the RAB Operations Manual, Section 9.4 and 9.6.

Section 2 – The EXCOM (voting members) consists of the annually elected officers, the Junior Past Chair, and the Section Chairman Emeritus.

Section 3 - Official Management business requires a quorum, rather than a simple majority, of the voting members of the EXCOM. A quorum of the EXCOM is a majority of the members, as defined in Art 6, Sec 2, who are participating in the meeting (in person, via e-mail, via phone, or via other EXCOM-approved medium). In the absence of a Chapter or Affinity Group Chair, another officer of that unit may assume the voting role if participating in the meeting (if more than one officer is participating, the role goes to the most senior).

Section 4 - The Section and Sub Section Chair shall post an EXCOM meeting calendar. If the Chair cannot conduct the meeting, that duty shall fall upon the most senior officer participating in the meeting. The calendar must provide for a minimum of one meeting per quarter. The Chair may call other meetings in addition to those. The Chair will ensure officers send their reports to the Reports Officer in a timely manner to allow preparation for the meeting.

Section 5 - Day-to-day operations of the Section and Sub Section will be governed by the Section Policies and Procedures as defined and revised by a majority vote of the Section EXCOM.

Section 6 – The Vice–Chair (Section or Sub Section) will assume the duties and responsibilities of the Chair if the Chair cannot be present for scheduled section events or is unavailable to provide normal management decisions.

Section 7 – The Section and Sub Section Secretaries will ensure that L-31 Meeting Reports are filed monthly. Any deficiencies need to be reported at the next EXCOM meeting.

Section 8 - The Section and Sub Section term of office and their fiscal year shall be January 1 to December 31.

ARTICLE VII: Nomination and Election of Officers

Section 1 - Unless otherwise specified in these by-laws the deadline dates for nominating and election of officers will be defined in the Section Policies and Procedure.

Section 2 - The Junior Past Chair shall act as the Nominating Committee Chair. The Junior Past Chair shall appoint a Nominating committee, not then officers of the Section, nor intending to stand as candidates for office, in sufficient time to prepare a slate of candidates and announce the slate to the general membership. In the event the Junior Past Chair fails to timely appoint a Nominating Committee, the Junior Past Chair shall be relieved of his/her committee role and the Chair shall appoint an alternate Nominating Committee Chair. The Nominating Committee Chair shall appoint two or three members to assist in preparation of the slate of officers.

Section 3 - The Nominating Committee Slate of Section Officers for the following year will be announced to the Section membership by E-Mail and Web Site, not later than 42 days prior to the close of nominations. Following this, a minimum of 28 days is allowed for additional nominations by petition. To be valid, the petition must be signed by at least 10 or more voting Section members.

Section 4 – The Nominating Committee Chair will close nominations and petitions for nomination at the September general membership meeting, regardless of sponsorship (section, society, or affinity group).

Section 5 - If only one nomination is made for each office, the election will be declared by acclamation at the October general membership meeting, or by the Section Executive Committee. If additional nominations are made, election will be made by ballot, mailed or made available on the Internet to the membership with the vote counted by a Tellers Committee appointed by the Section Chair

ARTICLE VIII: Business Meeting

No minimum number of Section or Sub Section members needs to be present to conduct EXCOM Business if the meeting has been planned and advertised in the Section Web Site for 30 days.