The IEEE, Kansas City Section

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Institute of Electrical and Electronics Engineers

IEEE-Kansas City Section ExCom Meeting

April 8, 2008

Agenda:

1.      Review Debby’s report from last meeting.

2.      Review draft 2008 Budget (attached).

3.      Review R5 Conference issues

4.      Other

Attendees:  John Fessler, Cale Yates, Chris Zugelder, Jim McConville, Debby Dilks, Bill Ritter, Dave Kasper, Gabriel Fleck, Plamen Doynov

Meeting was called to order at 12:05.

Action Items:

1. KC Section needs to develop some issues to be discussed at Sections Congress
2. Cale Yates and Gabe Fleck need to make reservations for Sections Congress
3. Need a third person to attend Sections Congress in September
4. John will meet with Dick Hodgman on the honorarium for Ruth Dyer. Not yet no
5. Jorge Marquez needs to send a payment of $500 to the conference fund for seed money.
6. John said that he would review the slides from last January’s IEEE ExCom meeting and will post it on the KC Section Communities.  This has not been done yet. Still need to do that.
7. John will check into what we can do about asking the person Bob Ronan wants to nominate for an award to present at a monthly meeting.  John said he would talk with the PES to see if they will ask him to present.  John also wanted a copy of the award criteria and Debby said she would send it to him.  Not done.
8. John will ask Jorge to renew the KC Section budget to include the Southwest Subsection’s expense requests
9.  

Meeting:

Section Congress in September, in Quebec, Canada was explained by Bill Ritter before we moved on to the Agenda.  Bill believes it is the best meeting anyone can go to because all regions are represented and every section.  We will develop four issues that the Region thinks IEEE can address.  Region 5 will go to Sections Congress with four issues.  Monday morning the primary delegates will vote on what issues are of highest priority.  Delegates need to arrive Friday afternoon and be there Monday morning to do the voting.  We have money saved for Sections congress.  Bill has a spreadsheet of what it will cost.  If you are primary delegate, and arrive Friday and come back on Monday it will cost $1900 but the Region will pick up a minimum of $1200.  So, it will cost the section about $700 to send a delegate.  If we have three delegates as we hope, it will cost $4300.  The $3000 for travel should be increased to $4300 or even $5000 to accommodate the three delegates.  It would be nice if someone from the Southwest Sub-Section could go as well as someone from the KC main section.  The primary delegate needs to have more experience with IEEE and the other one should be a “young” candidate that has some experience with IEEE.  It will be on the 19 of September and last until Monday if you are a primary delegate, but if regular delegate should be there on Sunday.  The total expense is about $2300 per delegate and takes in hotel, food, travel, etc.  The information should be on the Region 5 Community website.  The section has to pay in full for the other delegates at about $2300.  If we increase our budget from $3000 to $5000 it should cover the expenses.  IEEE doesn’t fund the cost of a passport and that could be about $100.

We could nominate Gabe as the primary delegate and have two others.  Cale Yates volunteered to go as did Gabe Fleck.  Bill Ritter recommended that they should lock in the airline tickets now. 

The following shows the status of the action items:

1. John will meet with Dick Hodgman on the honorarium for Ruth Dyer. Not yet no
2. Jorge Marquez needs to send a payment of $2000 to the conference fund for seed money. This was done last week with an e-mail to Ken Pigg, Region 5 Treasurer.  A question was raised whether the amount should be $2000 or $2500.  Region 5 was expecting the KC Section to deposit $2500.  Cale moved that we increase to amount to $500 and Plamen 2^nd.
3. John said that he would review the slides from last January’s IEEE ExCom meeting and will post it on the KC Section Communities.  This has not been done yet. Still need to do that.
4. John needs to send an e-mail on the days and times of each of the 2008 ExCom meetings to Mark Lamendola.  This was done, but there is still a delay in the reminders being sent.  Debby said that she just received her reminder from the communities at 12:15 today.
5. John will check into what we can do about asking the person Bob Ronan wants to nominate for an award to present at a monthly meeting.  John said he would talk with the PES to see if they will ask him to present.  John also wanted a copy of the award criteria and Debby said she would send it to him.  Not done.
6. Gabe Fleck and the Southwest Subsection need to send a budget request to the KC Section Treasurer with a line item format in the next couple of days.  Gabe said that he did not identify a need for the line item budget request and therefore did not make the request.  Did send an expense report.  So identified a different need instead of the budget request.  Might modify the budget request to include sections congress delegate.  Gabe said fine with him and John will renew the KC Section budget to include that as well.
7. John said he will ask Jorge for a 2008 budget.  That’s been done.
8. Conference updates

Review Debby’s report from last meeting.

Gabe Fleck said the minutes needed a minor correction under the “meeting was called to order.”

Dave Kasper moved the corrected summary minutes and Cale Yates seconded,  approved.

Review Draft of the 2008 Budget

A budget was submitted to the ExCom and a few minor changes were suggested – among them were the Sections Congress update and the increase for the conference.  The Southwest Subsection will be revised on the budget and Bill will send the location of the Region 5 Activities Board to everyone. 

John will ask Jorge to revise the budget and resubmit it.

Gabe Fleck questioned if the subsection should draft a budget adopting the same numbering scheme and the KC Section?   The answer was “Yes.”

Review Region 5 Conference issues:

John Fessler asked if someone will be able to represent the KC section at the R5 Business Meeting.  John will be involved in the Circuit Design Competition that will be taking place at the same time.   Bill Ritter said he can be there if no one else.  Plamen Doynov volunteered, so John Fessler needs to send an e-mail to Dave Pierce informing him that Plamen Doynov will represent the KC Section.

Debby reported that we have cancelled one tutorial already because of low registration and that we are waiting to see if the other tutorials make.  We may wind up cancelling all of the tutorials.   All late fees have been waived in an effort to encourage registrations.  Debby voiced concern over the cost of the hotel, conference services etc and that we may not have enough money coming in to cover all of the expenses.

Plamen Doynov moved to adjourn and Cale Yates seconded.

Respectfully submitted by,

Debby Dilks, KC Section Secretary