The IEEE, Kansas City Section

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Institute of Electrical and Electronics Engineers

IEEE-Kansas City Section ExCom Meeting
March 11, 2008

Attendees:  John Fessler, Dave Kasper, Dick Hodgman, Cale Yates, Chris Zugelder, Jim McConville, Gabe Fleck, and Debby Dilks

Agenda:

 

1.      Roll call and determination of Quorum.

2.      Region 5 Conference Update (R5 Regional Committee Meeting is Friday, April 18, at the Hotel)

3.      Monthly Meeting Planning update.

4.      Budget Discussion.  Sept 19-22 Quebec Sections Congress

Quorum was met with five voting members and the meet was called to order by John Fessler, Chair of the Kansas City Section.

John read these action items from the February minutes with replies from all if the action had been taken yet.

Action Items:

1. John will meet with Dick Hodgman on the honorarium for Ruth Dyer. Not yet
2. Dick Hodgman said that Imran and Jorge Marquez along with Dick and John Fessler need to sign the L-50 report.  Dick Hodgman found a discrepancy in the L-50 report and Imran Pishori made the correction and resubmitted the L-50 for signatures.  Dick believed signatures were obtained and it was submitted.
3. Jorge Marquez needs to send a payment of $2000 to the conference fund for seed money. This was done last week with an e-mail to Ken Pigg, Region 5 Treasurer
4. John said that he would review the slides from last January’s IEEE ExCom meeting and will post it on the KC Section Communities.  This has not been done yet.
5. John needs to send an e-mail on the days and times of each of the 2008 ExCom meetings to Mark Lamendola.  This was done.
6. Debby will send some IEEE recruitment material to Gabe Fleck.  This was done.
7. John will check into what we can do about asking the person Bob Ronan wants to nominate for an award to present at a monthly meeting.  John said he would talk with the PES to see if they will ask him to present.  John also wanted a copy of the award criteria and Debby said she would send it to him.
8. Gabe Fleck and the Southwest Subsection need to send a budget request to the KC Section Treasurer with a line item format in the next couple of days.  Gabe didn’t do this yet, but would believes he would only need to do so if any funds were needed .
9. John said he will ask Jorge for a 2008 budget.  John still needs to do this.

Cale Yates moved the minutes approved, Dave Kasper seconded.  Minutes were approved.

John Fessler brought up the Quebec Sections Congress and asked if anyone wanted to attend this.   John thinks there is a refund coming from the Region and the Section usually funds part of it as well.  This event is Sept 19-22.  The attendee will need a passport to attend.   Bill Ritter may be interested in going.  John Fessler will ask him.  We could put this on our proposed budget and put this on next month’s discussion. 

Monthly/Meeting Planning update:  The KCCN will have a person from Garmin talking at the monthly meeting in April on April 10^th.  Cale Yates reported that is all set up and ready to go.  Chris Zugelder mentioned that David Downey, the speaker, is on page 32 of the IEEE Spectrum from last month.

Debby Dilks gave the following report on the R5 Conference.   We currently have 67 technical papers submitted and the TPC along with others are busy reviewing the papers.  They have a deadline of March 14 to reply to the authors on their acceptance or not so the accepted paper’s authors can made reservations.  As of yesterday we have about 56-57 registrations.  Debby said that she asked if that was normal and the reply was that attendees typically wait until the last minute to register.  There was a miscommunication with one of the Robotics teams on the registration process and Debby said that she talked with them about and everything is straightened out now.  She asked Chris Zugelder if he could check on the Robotics Competition webpage and see if he can find the misinformation on how the teams should register.  Chris said he would do that.  Cale Yates reported that he needed to get one piece of information from Vita Feuerstein at IEEE national and he would give Debby the contracts for signature.  Dave Kasper said that he only had two papers submitted from the local chair for the Student Paper contest, but that a blast just went out to advertise it and he hoped to get a total of ten papers for presentation.  He originally thought about extending the deadline date, but decided it was best to keep March 18^th because of the main registration deadline.   He is looking for two more judges to judge the presentation for this event that will be held on Saturday.  John Fessler said he might be able to help in morning before attending the Business Meeting.

Cale Yates asked where we are at on the Circuit Design competition.  There was a meeting last Friday and the committee accomplished quite a bit.  The student paper contest only has two submitted papers from a local chair.  Dave wants to change the deadline date, but will wait to see if that is necessary.  He will probably leave the date alone, but still needs two more folks to judge the presentation.  If anyone knows of someone who is good at doing that, let Dave Kasper know.

The question was asked if the societies need to submit a report to the Section Treasurer.  No, because each society can maintain their own concentration banking account, they don’t need to submit a report to the section.  When societies did not have concentration banking they were required to submit a report.  Each society is independent from the section.  They don’t need to submit their entire budget either.  We will start the process to put together a budget and get some work done on it.

Debby will ask Mark to post the PES information on the KC Section website.

Dave Kasper moved and Cale Yates second meeting adjourn.

Respectfully submitted by,

Debby Dilks