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Institute of Electrical and Electronics Engineers

IEEE-KC Section ExCom Meeting

ExCom Meeting Minutes (approved 7-16-07)

June 18, 2007

12 noon to 1 p.m. Teleconference

Attendees: Dick Hodgman, Chris Zugelder, Randy Winzer, (Comp Society was represented by Jim McConville), Debby Dilks, Bill Ritter, Fred Granville, Imran Pishori, Vishwa Soni, and Dave Kasper.

Action Items:

1)     Imran Pishori will send an e-mail to the ExCom with the Treasurer’s report.

2)     Dave Kasper will get the August meeting finalized and posted.

3)     Shiva Narayanabhatla needs to get the September meeting posted.

4)     Fred Granville and Bill Ritter with work on the Nominations.

5)     Debby Dilks and Bill Ritter will get a list of the volunteers needed for the 2008 conference.

6)     2008 Conference Committee needs to get their concentration banking account established and budget set up.

7)     Computer Society needs to establish their concentration banking account.

8)     Debby needs to send the proposed changes to the Bylaws with the minutes to everyone

9)     Bylaws need to be on the agenda for the next meeting so can vote on them. 

Call to Order:  Debby Dilks announced that a quorum had been met and Dick Hodgman called the meeting to order.

May Minutes:  Minutes were posted on the Website and the Communities for review by the ExCom members in lieu of reading them at the meeting.  Bill Ritter noted one change to them; Nancy Boyda’s name was misspelled and should be corrected.  Chris Zugelder moved and Jim McConville seconded the approval of the minutes as corrected.

Treasurer’s Report:   Imran Pishori said he didn’t have a real report.  The February checks have been deposited.  Since Imran didn’t have a monthly report at this time, he will e-mail the ExCom with one and have it placed on the Communities.

Bill Ritter wrote a check for the Pre-conference meeting that was held on June 2 and sent the paperwork to R5 for them to reimburse it to the Section.  He sent a copy to Imran and Dick and they should have that.  Bill said that we should be receiving a deposit shortly for approximately $3200 and another deposit for $600 reimbursing for his trip to Washington DC.  Dick Hodgman asked Bill to also bring this up under New Business.

Section Meeting Status:  Dick asked Vishwa how the Thursday meeting is coming along with reservations and Vishwa responded that he currently has 30 people signed up. 

The July meeting should read that it is sponsored by the Engineering in Medicine and Biology Society.  (The website has that incorrect) Dr. Reza Derakhshani will speak on the future of Biometrics at this meeting.

August meeting: Dave Kasper is in the process of making the arrangements.  Debby gave him names of some folks from KC FIRST and he will get back with them to confirm they are coming and they will have a robot demonstration from Paola High School.  It will show volunteer opportunity to our membership and how engineers can get involved in that program.  He will work on getting a general description out.  Dick said that he had volunteered for the Lego League this year at the middle school level. It is a good program and he went with the team to Atlanta for the national competition.

The September meeting is posted.  Chris has George Rothwell from Rush Tracking coming and there aren’t any updates.  Everything is still on schedule.

In October Mark Lamendola has the meeting posted.  Doug Bliss is the speaker.

November’s meeting is hosted by the Communication Society. Shiva Narayanabhatla wasn’t there and Dick didn’t have any new information on that meeting. 

Dick congratulated the ExCom group for getting us in pretty good shape with our meetings and getting the information out to membership will help to raise the attendance.

Ad-hoc Committee Reports:

Nominations Committee: Ken Vollmar wasn’t present and Dick said that he had sent him several e-mails and tried to call, but still had not been able to contact him.  So, he will take it offline and will arrange for coverage of the Nominations Committee.  Fred Granville said that he will help Dick out by taking on that role and chair that committee.  Bill Ritter said that the Bylaws will lead you right through it and volunteered to help Fred with it.

2008 Conference Committee: Ghulam Chaudhry wasn’t present so Debby Dilks and Bill Ritter reported.  The committee will be meeting next Monday and meets every month.  We have six different things that need to be submitted soon.  Bill started filling out some of the forms as far as he could and posted them on the Communities for others to finish, so we are working on all of the documentation.  We need to request a name change, because we aren’t using anything near what they used in the past few years.

We need help just getting these documents sent out.  Dick asked if it would help to use our electronic newsletter to get the word out for help.  Bill and Debby will work to get some notice put together requesting volunteers.  Dick reminded them that the deadlines for submission of newsletter is on the 15th and 1^st of month.  Bill Ritter said that we do have a Treasurer for the conference, Vishal Mody and that is very important.  Imran Pishori needs to set him up with information on the concentration banking.  Bill Ritter said that he had him talk with Ken Pigg to discuss it and Ken gave him all the information. 

Jim McConville from the Computer Society was asked if they had an elected treasurer yet.  Michelle Marshall is listed, so they need to set up a concentration banking account.  Imran Pishori said that he gave her a deposit envelope so if they have a meeting he doesn’t have to be there.  They need to be working on that as quickly as possible, so that we can get all of the funds straightened out before the end of the year.  Jim said that he would pass that on to either Mark or Michelle.

Reach out to the Community: no report given

Communications:  Bill Ritter needs Fred Granville to get on the community to tell him what needs to be added. 

Governance committee no report given. Dick Hodgman will take it offline and talk about Ad-Hoc committees to see where we are at and report back to the ExCom.  Then he will get an opinion after that and set up a conference call in the near future.  Has Imran Pishori been on the communities lately? No.  Bill Ritter put some hot buttons on it.

Old Business:

Debby needs to send the proposed changes to the Bylaws with the minutes to everyone so make note that this is on the agenda for the next meeting for voting.  Carry it over to the next meeting.  Minutes are official mailing and that way everyone will see them.

Last Month’s Action Items:

1. Imran Pishori needs to send the copies of the deposited checks from the February meeting and ask the bank where they are. He will follow up with Wachovia banking to see where it is at. Done

2. Imran Pishori needs to send out a confirmation e-mail to everyone when he gets the checking account problems resolved.  Done

3.  Alex Freeman resigned as Chair of EMBS, so Debby talked with Dr. Reza Derakhshani about filling in the July meeting.  He will be the speaker and the notice is posted on the IEEE-KC Website. Done

4. Dick Hodgman will call Ken Vollmar to find out about the status of the Nominations for Officers next year. Dick will also ask him to look into the webmaster and newsletter positions.  Done Fred Granville will fill this need

5. Debby Dilks should write up a short column for the newsletter on the volunteer positions needed to fill for the 2008 conference.  Debby Dilks and Bill Ritter need to write this up by July 1^st. 

6.  Imran Pishori will work on the Reach Out to Community Committee. Offline

7. Bill Ritter and Fred Granville need to get together to see if the Community can be made more user friendly.  Off line

8. Dick Hodgman needs to work on the Governance of the Section Committee. Offline

9. Dave Kasper needs to send links for the Professional credit hours information.

It is in the Newsletter and on the website.  After a meeting we would send a follow up out to the membership. If looking at a meeting, note at the bottom of that one referring how to print off the PDH form.  So may have just missed putting it on some of the pages.  So when people sign up they can go to that site where they can print one up themselves. Dave Kasper will check with Mark to make sure it is on the June all other meetings.  Done

Respectfully submitted by,

Debby Dilks