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Institute of Electrical and Electronics Engineers

IEEE-KC SECTION EXECUTIVE COMMITTEE MEETING

Teleconference

January 15, 2007

Participants: Dick Hodgman, Chair; Fred Granville, Debby Dilks, John Fessler, Himanshu Gupta, Chris Zugelder, Shiva Narayanabhatla, Alex Freeman, Gary Engmann, Leyla Celebi, Cale Yates, and Bill Ritter.

Action Items:

1. Debby Dilks will reverse the order of the minutes putting the Action Items at the top. - Completed
2. Bill Ritter will contact Mark Lamendola to update the Web and Bill will update the Community. - Completed
3. Shiva Narayanabhatla will get back to the EXCOM by January 31^st with the new date of the April meeting.
4. Dick Hodgman will get back to the EXCOM by February 12^th with the information on the May Banquet.
5. Gary Engmann or Vishwa Soni will finalize the speaker and topic for the June meeting by the end of next month.
6. Bill Ritter will come up with pointers on how to advertise the meetings by the next EXCOM and will put his findings on the Community Website.
7. Ghulam Chaudhry to start having regular 2008 Conference Committee meetings.
8. Bill Ritter will use the Communications Working Group “Discussions” on the IEEE Kansas City (Region 5) Online Community to record all discussions relating to the working group. Initiated Action
9. Shiva Narayanabhatla needs to reply to Dick Hodgman on the vegetarian menus at the Wyndham before the 31^st which is when they need to be finalized.
10. Debby Dilks will contact Duane Highley to get the L31 updated for the Southwest Missouri Subsection.
11. Cale Yates will send out instructions on how to fill out the L31s to John Fessler, Alex Freeman, and Leyla Celebi. - Completed
12. Dick Hodgman will move the November meeting the 9^th instead of the 15^th and will notify the Wyndham Gardens of this move. Bill Ritter will notify Mark Lamendola of the move for the website correction. - Completed
13. Everyone to read draft minutes on the Community website and make a comment that they have reviewed them if they do not have a revision. – 5 replied on community and others sent Debby comments. Ritter had the community down for permission changes, which complicated the review.
14. Dick Hodgman will get with the Power Engineering Society on their menu for their meeting.

Call to Order: Dick Hodgman called the meeting to order at 12:05 p.m. with three officers, all six societies represented, and three non-voting members participating.  Quorum was met.

Minutes: In lieu of reading the minutes, they were sent to each EXCOM member and posted on the Community website.  Only one person made a comment on the community website that they approved them and two responded via e-mail. Bill Ritter asked that each member get on the website and make a comment that they have read the minutes and approve them or have revisions to them.

Dick asked that the order of the minutes be reversed with Action Items at the top of the minutes with the name of the responsible person and the due date.

Minutes were approved with a motion from John Fessler and a second from Chris Zugelder and a unanimous vote.

Treasurer Report: Dick said that Imran Pishori contacted him right before the meeting and was trying to find someone to give the treasurers report, but no one apparently was available. So there Treasurer’s report was tabled

Section Meeting Status:

1. January 18: Consultants’ Network: Dick asked how many we have signed up for the January 18^th meeting and Fred Granville replied that sixteen people are currently signed up.  He apparently is still on the responder and will try to get that changed to John Fessler.  Dick said that since we need 23 did they think we would make that amount. Fred replied that usually have one or two walk-ins and we still may have more sign up.  Dick was concerned that if we don’t make 23, we will have to pay for 23 anyway.  Everyone concerned thought that we would make that amount.  Bill Ritter mentioned that the section will pay the difference rather than the society.  The society just needs to apply for the money. Russ Swall, founder and CEO of Visionpace will be the presenter and the subject will be, “Blogs: What You Need to Know.”
2. February 15: GOLD: Chris Zugelder said that they are ready and have even had two people sign up for their meeting already. Topic will be presented by IEEE-USA staffer Russ Harrison who is the liaison to Washington DC.
3. March 15: Computer Society: Himanshu Gupta supplied the following information on the Computer Society presenter. Aaron Shilts, V.P. of Professional Services at Fishnet Security will speak on Program Information Security.  Bill Ritter asked that Himanshu have the topic of program security advertised on the website.  Bill Ritter will contact Mark Lamendola to get the Web updated and Bill will update the community.  Dick asked if the menu had been chosen yet and the subject of menus with the Wyndham was discussed. (See agenda item below for details.)
4. April 19: Communications Society: Shiva Narayanabhatla said that they are still working on who will give the presentation, but it will be on WiFi.  Moving the date of the April meeting was discussed.  Debby related that the 26^th date would conflict with events at the university so that she and the students would not be able to attend that date.  Shiva will get back to the committee by January 31^st whether the meeting will be April 12^th or 26^th.  We need to notify the Wyndham at least one month in advance of when we are going to move it.
5. May 17: Annual Banquet: Dick Hodgman will be working on this and will give a status report at the next meeting.
6. June 21: Power Engineering Society: Gary Ingram represented this society for Vishwa Soni. The topic will be cross trends in industry. They are trying to get a director or manager at KCPL. Gary asked if the committee thought the June meeting would be very well attended, since it was in the summer. He didn’t want to have a director or manager only talking to five or six people.  Bill said that he believed the only reason the meetings had problems in the summer was because they weren’t advertised very well or enough in advance. When Bill first came to the section they didn’t have meetings in the summer, but he put a stop to that practice. Just get the topics out; people will always be on vacation.

Standing Committee reports:

1. Nominations committee:  Because no one had heard from Ken Vollmar, it was thought that it might be because Springfield was hit pretty hard with the ice storm and there wasn’t any power in the city. Nominations committee report was tabled.
2. Ad-hoc committee reports:
   1. 2008 Region 5 Conference:

                                                               i.      Ghulam Chaudhry was not able to attend. Debby Dilks gave the update.  Kevin Kirkpatrick is the chair of the Design Competition Planning committee and he has started comparing other Design Competitions along with this year’s 2007 competition. He plans to attend the 2007 conference so he can observe and pick up pointers from them.  John Fessler said that he also plans to attend the conference this year.

                                                             ii.      Imran Pishori contacted Debby last week and told her that Burns and McDonnell has approved the request to sponsor either the bags for the conference or some other items to give to the attendees.

                                                            iii.      Bill Ritter will be meeting with Ghulam Chaudhry and Debby Dilks to discuss not only the menu items planned but to also compare the expected attendance at each event so we will have a better handle on how much the conference will cost.  Bill also added that this will be an IEEE first.  It will be the first conference that will be tax exempt.

                                                           iv.      Dick asked if Ghulam Chaudhry has had a committee meeting and Debby replied that he was still in the gathering stages of his committee.  Dick asked that he hold a committee meeting with however many members he has at this time.  We need to start having regular meetings on the conference.

Hot Topics from Kickoff Meeting:  Dick Hodgman e-mailed the Hot Topics from the Kickoff meeting on January 6 to everyone and said that we will work from that for goals. He thanked Debby Dilks for transcribing them.  He will also post them on the Community.

1. Reach out to Community: Imran Pishori was not in attendance so no report.
2. Communications:
   1. Bill Ritter reported that they haven’t had an official meeting yet.  Fred Granville and Dick Hodgman are members and he communicated with Mark Lamendola that he was asked to also be on the committee. Mark doesn’t want to be an official member of committee, but will help out. Mark believes that the place for the calendar should be on the website, but Bill said he believes is should be on both the Chapter website and the Community. He also said we need to come up with a tree.  He doesn’t want a hodgepodge where we can’t find it. To help us Bill is putting together everything that is on the Community because now is the time to make that change. He will add it to the Community and put it up for discussion.  At the moment Bill has it locked down, but Dick Hodgman wants it opened up to all EXCOM members asking for their comments.
   2. The Community website is proactive and goes out to everyone telling them of a meeting. If you put regular meeting on calendar, won’t it put multiple notices out?  Dick asked that further discussion of this be put on the Community website.  Alex Freeman joined but said he wasn’t sure Bill could see him. Bill will get with him to see what needs to be done to get him on the community. 
3. Governance of Section: Dick Hodgman has a discussion on the Community on this and will be using this forum as a means of communicating what they are working on.
4. Menu Committee: Debby Dilks gave her comments on the menu and with her corrections the gluten-free meals look ok now, but Dick has not heard from Shiva for approval on the vegetarian meals.  Shiva apparently was not on the line at this time for a reply.   If we want to substitute anything, we need to get it back to Dick by the 31^st when he needs to get it nailed down.

Old Business:

1. 2006 L31s:
   1. Kirk Duncan was not present, but it was stated that all L-31s are complete except for the Southwest Missouri Subsection.  Debby Dilks needs to contact Duane Highley to get that L-31 updated
   2. John Fessler asked for help on how to do the L-31 process.  Bill said that on the Community website under the KC Section and Files there is a file titled Training and that file addresses how to do that. Cale Yates said that he still had the instructions can send it to John.  Alex Freeman asked that he also be sent this information. Leyla Celebi offered to help Alex on EMBS and she wants instructions too.

New Business:

1. It was approved to move the November meeting to the second Thursday of the month. Dick Hodgman will move it and notify Wyndham. We need to have it changed on the website and Bill Ritter will let Mark Lamendola know.
2. EMBS meeting will be on July 19 and GOLD needs to have a total of two meetings so they will take the September meeting.  There isn’t a second date down for EMBS to have a chapter meeting, but Bill said that they can have a technical meeting or a luncheon presentation to professors and students.  Debby Dilks relayed the information that they are scheduled to talk to her student chapter in March.
3. Bill Ritter sent e-mails out to the committee regarding the Dec 4, 2006 minutes posting on the Community and asked if anyone looked at them there?   He asked Debby Dilks to continue sending a copy of the draft minutes to everyone and to him.  He will post them on the Community and then when people read them he asked that they either make a comment that they had reviewed them or give their corrections on the Community.  That way we will know that they have been reviewed.
4. Fred Granville asked if we have been able to get our monthly meeting notices on the JEC website. Dick Kasper is the liaison and we need to follow up with him. Debby Dilks replied that she had seen our ad in the JEC publication listing our officers.  Bill Ritter then said that he was looking at the JEC website and our meeting notice was there. So this is not an action item any more.  Dave Kasper obviously got them posted on the JEC website.
5. It was suggested that the Communications task group make a list of the local media where we can post our meetings. 
6. Cale Yates reported on IEEE-USA and that there is a legislative action right now to start an engineering program at the University of Southern Missouri in Springfield and it will have a connection with the University of Missouri Rolla.  There is a signed memo of understand between the two schools, but they need funding for faculty, labs, etc.  Cale asked that we add this as a legislative action to contact our state legislatures to support this.
7. Gary Engmann expressed dismay over the problems the Power Engineering Society experienced in getting some things done.  They needed to get an Outstanding Engineer Award signed and they need their menu items finalized and neither had been done.  Dick offered to sign the award this Thursday, but Gary said it had already been done.  Dick will get with him on the menu item.

Debby Dilks moved and Fred Granville seconded to adjourn the meeting at 1:00 p.m.

Minutes respectfully submitted by,

Debby Dilks, 2007 Secretary