IEEE Kansas City Section EXCOM Meeting

December 4, 2006

 

Attendees: Dr. Ken Vollmer, Chair, Kirk Duncan, David Kasper, Chris Zugelder, Bill Ritter, Cale Yates, Fred Granville, Imran Pishori, Dick Hodgman, and Debby Dilks

 

1. Status of upcoming meetings

a. November meeting - presented by Steve Warren was pretty well attended with 32 people there. There were a couple of spouses attending, but otherwise everyone else was an IEEE member. Kirk Duncan said that the L31 has already been filled in for the society, but he can do it for the section too.

 

b. The question came up about the EMBS (Engineers in Medicine and Biology Society). Not sure the EMBS is organized yet, but Ken has asked the organizers to give him an e-mail listing their officers. Bill Ritter said someone needs to say they are the chair. There was an L31 filed on a school science fair where they were represented on it. Bill Ritter is sure that if they had an organizational meeting they could count that as an administrative meeting.

 

c. The next three meetings are set up, but we need to get the next three set:

(1). December 14 -- PACE. Contact Dave Kasper. “The Center for Remote Sensing of Ice Sheets (CReSIS): Ice Sheet Remote Sensing From Top to Bottom.” Speaker: David Braaten, Professor, Geography and Deputy Director, CReSIS University of Kansas

(2). Jan 18 -- Consultants Network. “Blogs: What You Need to Know.” Presenter: Russ Swall, founder and CEO of Visionpace.

(3). Feb 15 – GOLD. IEEE-USA staffer Russ Harrison

(4). Mar. 15 – Computer Society. TBA

The March meeting hasn’t been set up yet. We need to hear from the Computer Society to know what they have planned. Kirk needs to get in touch with Himanshu and Shiva to get their L31. Should this meeting be an EMBS meeting instead? Bill said that he talked with Steve Warren at the November meeting and all of the activity for that society seems to be around the Manhattan area right now, not in KC. They may just have a local meeting in Manhattan until they can get enough people interested in attending a meeting in KC. So it wouldn’t be good to come all the way to KC, if they can have it in Manhattan. Evidently KSU has a pretty strong student chapter and yet there were a requisite number of IEEE members not students to have the society chapter. Bill Ritter asked where the members were located. No one was sure. If some of them are in KC then may need to have it here.

(5). Kirk Duncan said April is the Communication Society’s meeting. Debby Dilks mentioned that this meeting is on top of the 2007 Region 5 IEEE Conference and asked if it should be moved to the second Thursday in April instead of the third Thursday. It was asked if that was necessary. But since the officers and some of the other members who usually attend the monthly meeting would be gone, it might be better to move it. Dick Hodgman said wait until the organizing meeting in January and we will discuss the date then.

(6). Should the EMBS sponsor the July meeting? Dick Hodgman needs a name of a person to contact for them. Ken Vollmer will send him the names of 5-6 people who are active or actually the 12 people who signed the petition.

(7). Fred asked if we ever got a final decision on the Consultants’ meetings? They were once down for two meetings for 2007, but now they are only down for one in January. It was discussed that the reason was to help the Gold and other affinity groups and societies that are struggling, trying to schedule them for two meetings. So we would need to cut back the other meetings to help them get going. Kirk Duncan remembered that we did discuss about the more powerful societies giving up a meeting to help the others. Fred Granville said that the Consultants Network is an affinity group so they don’t need to have the two technical meetings like the societies to get their primary rebate. Bill Ritter said that if the Consultant’s Network meetings were Technical instead of Professional then they need to resubmit their meetings as Technical Meetings. If they were Technical then the Consultant’s Network would be earning meeting credits towards an additional $75 rebate. Fred Granville said they were not technical meetings, so no problem. Kirk Duncan quoted the rules, “Affinity groups should hold and report not less than two meetings, but doesn’t say technical.” It is ok with Fred Granville to only have one meeting in January and no others. Dick Hodgman can use this for an item on the agenda for the January meeting. Dick also said he would invite the 2006 officers to the meeting, for a smooth hand off.

 

2. Treasurer’s report: Dick Hodgman has been meeting with Imran Pishori.

a. Dick and Imran have been meeting and working up the required reports. Imran said we had one lunch meeting and that they have updated the budget and it is on the IEEE-KC website as well. Imran Pishori will follow up with the different society chapters and affinity groups as well to follow up with them on their budgets for the more active societies. Imran said that he will need new signature cards made so they can sign checks as well.

 

3. 2006 L31 reports

a. Ken Vollmer sent a summary to the chairs and has seen some activity. He hopes each section, society chapter, and affinity group officer have been working on it. Kirk Duncan said the activity Ken had seen may have been coming from him. Kirk said that he owed the L31s for the Section EXCOM meetings still. Once he goes through all of the EXCOM meetings, he will make sure all of the L31s are turned in.

 

b. Ken Vollmer told Dick Hodgman that he has a cord left over from the last Chapter presentation and will mail it to him and he will send info on the teleconferencing system we use for the EXCOM at the same time. Dave Kasper asked Dick if he had the projector so they can use it for the December meeting. Dick has it and plans to bring it with him to the meeting.

 

4. Report on 2008 conference – dates, hotel, and tax status

a. Debby Dilks revealed that there was nothing new to report, because we had to postpone the meeting we had scheduled last week due to the inclement weather. The meeting was rescheduled for this afternoon, so we should have some news at the next meeting. But Bill Ritter said that the tax exempt status is doable and Vita at headquarters has been very helpful. So we will postpone it until next meeting. Cale Yates asked to make sure he is contacted on the planning committee for the R5 Conference. He will help anyway he can, since he is now retired and has the time.

 

5. New business

a. Dick Hodgman has two items.

(1). We will hold the next EXCOM Training meeting on Jan 6, 2007 at 11 a.m. until 3 p.m. at Yia Yia’s. It is located at Roe and 109th street in Leawood all past and present officers are invited. Bill Ritter reminded everyone that at last month’s meeting we voted for $400 to pay for the cost of the lunch and if Dick is expanding the number of people we may want to expand that amount as well. We could have potentially 25 people there, but not everyone may come. Shall we extend it to $600 to make sure it is covered? Dick Hodgman moved to authorize a total of $600 and Bill Ritter seconded the motion. Imran Pishori said we have plenty of money budgeted for it and we can put $600 towards it. The motion passed unanimously. Dick Hodgman will send out a list of Agenda items to discuss and asked everyone for new items.

(2). The EXCOM schedule for next year’s meeting dates has been put on the website. Dick plans to hold the 1st and 3rd meetings in a quarter on Mondays from noon to 1 p.m. and the 2nd meeting in a quarter at the Wyndham Gardens right before the monthly meetings from 5:00 p.m. to 6:00 p.m. so that we will have the recommended face to face meetings. Ken admitted that we had not been able to do that this year.

b. Dave Kasper asked if he could get the information on the monthly meetings so he could get them put on the JEC calendar. Dave also needs the contact name and phone number for each meeting to put on JEC calendar. If January and February meetings are planned then he can give them that information to publish. Ken asked if they would accept just pointing to the webpage? Dave said that they want someone to talk with as well. Ken hopes we can use one contact for every time, because it is hard to keep up otherwise. Bill Ritter said that if we have to give them a contact person, wouldn’t it be better to refer them to the chair of the unit doing the meeting? It was agreed that might be a solution.

 

c. In the concluding comments of the meeting it was asked, “What is a deadline goal for all L31 reports?” Bill Ritter said it should be the middle of January. That gives us time to figure out what is missing, what is right. Kirk Duncan is sending them all in today so if any are missing we should know soon. Kirk said that he is having problems with the Query sort and asked Bill what he does to get it to work? B ill said that he just cuts and pastes into another file to get it to sort correctly. Kirk said he will look for what is missing in the L31 reports and Bill Ritter will work with him to get them all in.

 

Action Items:

            • Follow up with EMBS to get the list of officers

            • Set up March meeting: Kirk Duncan needs to contact Himanshu Gupta and Shiva to find out what is planned and get their L31

            • Get a final decision on the number of Consultant’s meetings for year

            • Imran Pishori will follow up with different chapters on their budgets and get new signature cards filed

            • Debby will give update on 2008 Conference after committee meeting

            • Organizational ExComm meeting will be January 6^th at YaYas. Dick will send an invitation to past and current officers as well as others who may be of assistance at the meeting. He will also send out an Agenda for the meeting

            • Get monthly meetings on JEC website

            • Kirk Duncan will make sure all L31s are reported

 

Meeting was adjourned at 12:44 p.m.

Minutes respectfully submitted by,

Debby Dilks

IEEE Kansas City Section 2007 Secretary