IEEE Kansas City Section Meeting Minutes

EXCOM Meeting Minutes
Kansas City Section
12 Noon – 1:00 PM
1 Aug 2005

TELECONFERENCE MEETING

The following EXCOM Voting Members attended the Aug 01, 2005, Telephone Conference.
- Taimur Ellahi – Section Treasurer
- Taimur Ellahi - PES Chair
- Fred Granville Consultants Network Affinity Group Chair
- Dick Hodgman – Section 1st V-Chair & 2006 Nominations Chair
- Imran Pishori – Section Secretary
- Dr. Dale Rummer – Section Chair Emeritus
- Bill Ritter – Section Chair
- Dr. Ken Vollmar – Section 2nd V-Chair

The following EXCOM Non-Voting Members participated in the Aug 01, 2005, Telephone Conference.
- Kirk Duncan - PES V-Chair (soon to be Chair)
- David Kasper – PACE Chair
- Mark Lamendola – Section Webmaster plus other positions
- Cecil Stuerke – DeVry Student Branch Counselor

The following EXCOM Voting Members did not attend the Aug 01, 2005, Telephone Conference.
- Alan Richardson – Computer Society Chapter Chair
- Alan Richardson – GOLD Affinity Group Chair
- Mike Talley – Communications Society Chapter Chair
- Dawn Van Dee – Section Junior Past Chair

1. The Minutes from the Jul 11, 2005 EXCOM teleconference meeting were NOT APPROVED by E-Mail vote because not enough EXCOM Voting Members responded to the request. The minutes currently on the website were not approved. They were sent 1 Aug 05 to all EXCOM Members for review, comments or corrections. The Voting EXCOM Members have until 4 Aug 05 to make comments and vote. The Chair discussed the lack of apparent concern by the EXCOM Voting Members to take the time to vote. A contributing issue is that some felt it was not clear that there was a request for a vote. Again, the Chair requests that ALL EXCOM Voting Members respond to EXCOM business needs and encourages all non-voting EXCOM members to participate to their fullest capability. EXCOM members who do not attend meetings still need to approve or disapprove minutes and get feedback to the secretary.

2. Old Business:

A. Gold Affinity Group needs a full slate of Officers. Alan Richardson was going to start contacting GOLD eligible individuals to fill the position.

Action: The GOLD Affinity Group plans to use the vacant November 05 Dinner Meeting date. They will also have at least one other meeting this year to meet their meeting requirements. (1 Aug 05 - Alan Richardson was not present to provide information on this topic)

B. KC Section by Bylaws were reviewed and updated (currently in draft-2) to include the needs of the Subsection and other minor changes. If possible, they will be voted on if few changes are needed to the draft version.

Action: Changes were discussed and “Website” was not stricken from Article VIII. A motion was made by Fred Granville and seconded by Dale Rummer to accept the revised Bylaws as revised and corrected (at this meeting). Vote was unanimous in accepting the motion.

C. The cost of meals at the Wyndham Garden Hotel was resolved. They admitted their mistake and all future dinners in 2005 would be at the $17.00 flat rate, which includes all taxes, gratuities, and service fees. On 2 Aug, William Ritter will meet with Katherine Flynn; the new Wyndham Catering Mgr to discuss what was paid for dinners so far this year. The purpose is to be sure we paid no more than the $17.00 per plate. The negotiation for meals for 2006 will undoubtedly be difficult and are expected to go up. William Ritter will start looking around for alternate locations to have our meetings.

Action: Lots of discussion. Everyone felt that we need to look for an alternate location for 2006 and it needs to remain in the Overland Park area.

3. New Business:

A. Dick Hodgman – Status Report - 2006 Officer Nomination Slate – Announce Slate of Officers to Section on 18 Aug 05.

The status of the 2006 IEEE KC Section Officer Slate is as follows:
Filled - Section Chair
Filled – 1st V-Chair
Filled – 2nd V-Chair
Filled – Treasurer
Vacant - Section Secretary
Filled - Subsection Chair
Vacant - Computer Engineering Society Chapter Chair
Filled – Communications Society Chapter Chair
Filled – Power Engineering Society Chapter Chair
Filled - GOLD Affinity Group Chair
Vacant - Consultants Network Affinity Group Chair

B. Call for vote to confirm the Section Chair’s Appointment of Imran Pishori as the Section Treasurer, because of Taimur Ellahi moving to Boston.

Action: Ken Vollmar made a motion to approve Imran Pishori moving from the Section Secretary Position to the Section Treasurers Position as a result of Taimur Ellahi moving to Boston. Dick Hodgman seconded the motion, and it was approved by unanimous vote.

C. Discussion on who will fill the Section Secretary position for the remainder of 2005.

Action: Kirk Duncan volunteered to serve as the Section Secretary for the remainder of 2005. Dick Hodgman made a motion to accept Kirk Duncan as the Section Secretary for the remainder of 2005. Dave Kasper seconded the motion and it was approved by a unanimous vote.

D. Alan Richardson – Status GOLD Affinity Group

Action: None Alan Richardson did not send in a report and was absent.

E. Dr. Dale Rummer – Status Report EXCOM Meeting at KU during week of 5 Sep.

Action: Dale has tried to contact James Rowland, the KU IEEE Student Advisor, but he must be on vacation. Dale will get with James ASAP and will set up a time and place for the next EXCOM meeting at KU during the week of 5 Sep. The KC Section will furnish pizza and soft drinks. All EXCOM members are encouraged to attend, but for those that cannot attend, they can participate by a Telephone Conference Call.

F. Discuss the need to reverse a decision made by the EXCOM in Sep 04. The PACE Chair and Student Activities Coordinator need to be changed from Voting EXCOM Members to Non-Voting EXCOM Members to be sure we do not have a problem with IRS and loose our non-profit designation.

Action: Lots of discussion. It was decided that the best course of action would be to reverse the actions of the EXCOM during the Sep 04 meeting. Dale Rummer moved to move the PACE Chair and the Student Activities Coordinator, from EXCOM Voting Member to EXCOM N0n-Voting Member. Fred Granville Seconded the motion and it passed by unanimous vote.

G. Call for discussion and possible vote to dissolve the Section Business Information Officer Position since EVERYONE IS NOW TRAINED to use the L-31 Report for meetings.

Action: Lots of discussion. It was felt that the Section Secretary should be the person to assure that the L-31 Reports were being submitted by the various units (Section, Chapters, and Affinity Groups), as per the procedures in the latest training manual. The Section will back up the secretary if needed. Ken Vollmar made a motion to delete the Business Information officer Position. Dale Rummer seconded the motion and it was passed by unanimous vote.

H. Dinner meeting Calendar is available at:http://www.ieee-kc.org, from the Meetings link in the main navbar.

Let us make this the master copy. If anyone needs to change something, coordinate with anyone affected and get the change to Mark Lamendola.

Action: Light discussion, but everyone felt this was good for the future.

I. Bill Ritter – Status Report – B-2 Tour. Date has been changed to 21 Oct 05. The signup list that was initially used for the 12 Aug Date will be used as a starting point for the new date. Some may not be able to attend on the new date.
Action: Bill will call Whiteman AFB 3 Oct to verify that the date is still valid and will then notify everyone. Currently the 30 slot tour is full with 10 standby’s. There was a lot of interest from those who could not get on the primary list to have another tour next year, but with spouses and children. We may need to do it twice.

J. Ken Vollmar is on the 2006 IEEE KC Section Officer Slate for KC Section Chair.

Action: There was a lot of discussion and all felt it would broaden the reach of the active membership in the KC Section. Dave Kasper made a motion for the KC Section to fund Ken’s travel expenses (mileage, food, and lodging) a minimum of two times in 2006 if Ken is elected to that position. Fred Granville seconded the motion and it passed with all Yes votes, with Ken Vollmar abstaining.
The next Section EXCOM meeting is scheduled during the week of 5 Sep 05. The time is TBD, location KU, with Student IEEE Branch attending. This will be a Telephone Conference EXCOM Meeting, so those not able to attend in person will have the opportunity of contributing to the EXCOM meeting.

William (Bill) T. Ritter
2005 Kansas City Section Chair
IEEE Region 5
w.ritter @ ieee.org
785-478-0215 (H)
785-249-3311 (C)

Contact the Webmaster (Mark Lamendola) at writer @ ieee.org. If you would like to be the Webmaster, I am looking for someone to replace me. Please contact me if you're interested.

This is an association Website. Do not phone us about link exchanges, SEO services, marketing services, or other commercial services or products.

The IEEE, Kansas City Section
Home \| Meetings	Address_Changes Education Gen'l Info	Jobs Newsletters Officers


Institute of Electrical and Electronics Engineers

Minutes, August, 2005