30 September 2004

The KC Section EXCOM held their monthly meeting on 30 September 2004.

The Telephone Conference Meeting originated from Pittsburg State University
and it started at 12:00 Noon and lasted until 1:00 PM. Bill Ritter and Dale 
Rummer met with Randy Winzer while on their way to Springfield, MO for
The first meeting of the Southwest Missouri Subsection.

• The Voting EXCOM Members participating on 30 Sep 04, were Atchinson, 
Ellahi, Granville, Nguyen, Richardson (2 Votes), Ritter, Rummer, Siddiqi, and
Van Dee. Great attendance 10 out of 11.
• The Non-Voting EXCOM Members participating on 30 Sep 04, were Dilks, Highley
(from Springfield), Kasper, and Lamendola. Good showing.

1. The minutes from the 9 August 04 EXCOM were approved by E-Mail vote 
on 28 August 04. Of the 11 possible votes, six votes were cast to approve 
the minutes. Atchinson, Ellahi, Granville, Marte, Richardson (2), Ritter, and 
Rummer and Talley (for Nguyen) were the members that voted. Ellahi, 
Richardson, Siddiqi, and Van Dee did not reply to the vote request. We 
were lucky in getting them approved, as six is the minimum number required 
to approve them. The Chair requests that ALL EXCOM Voting Members 
respond in the future. 

Discussion - An e-mail vote was taken and the meeting minutes of 9 Aug 04, 
were approved on August 28, 2004. 

In the future more effort has to be made to respond to the Chair for
the approval of the meeting minutes.

2. Old Business: 
A. Dawn Van Dee – Status of Nomination Committee for 2005. The following 
individuals are the members of the 2005 Nominations Committee. 

• Brandon Quijada - bquijada@burnsmcd.com - 816-333-9400 ext. 2677
• Alan Groll - agroll@burnsmcd.com - 816-822-3390
• David Hanks - dhanks@burnsmcd.com - 816-333-9400 ext. 2662 

The 2005 IEEE KC Officer Nomination Slate is as follows:
• Section Chair: Bill Ritter 
• Section V-Chair: Dick Hodgman 
• Section Secretary: Imran Pishori 
• Section Treasurer: Taimur Ellahi 
• Communication Society Chapter Chair: Michael Talley 
• Computer Society Chapter: Alan Richardson 
• Power Engineering Society Chapter Chair: Taimur Ellahi 
• Consultants Network Affinity Group Chair: Fred Granville 
• Graduates of the Last Decade (GOLD) Affinity Group Chair: Alan
Richardson 

DISCUSSION - There were no petitions submitted to Dawn Van Dee by the 
23 Sept 04 deadline, this means that the 2005 Slate of 
Officers will be presented to the members at the next 
Dinner Meeting and a vote will be taken. 

Since there were no petitions, the slate shall remain the 
same for the October elections.

3. New Business:
A. Joint Engineering Council (JEC) - Should the KC Section continue
membership for 2005? The JEC representative from the section needs to
become active and provide the link between the JEC and IEEE. An
example is that the JEC Rep needs to be sure the IEEE events are on the
JEC calendar for all the engineers in the Greater KC Area to see.

DISCUSSION - Bill Ritter attended the last JEC dinner. The PDH credits that 
are offered at dinner meetings need to be advertised alot 
more in order to offer further incentive to JEC and IEEE 
members for attending. Dave Kasper will work with Mark 
Lamendola on advertising the PDH credits. Dale Dummer 
felt that we need to further expand our relations with the JEC.

It was discussed that $200 shall be allocated from the 2005 
budget for continuing membership of the JEC.

ACTION - A motion to Pay the JEC $200 for 2005 Membership was made 
by Dale Rummer and seconded by Taimur Ellahi. Vote was 
unanimous in favor of accepting the motion.

B. Discussion and vote on the following items:
(1) Fund dinner meals at the Southwest Missouri Subsection (SMS
members) meeting on 30 Sep 04. Purpose of the meeting is to elect 
officers at their first meeting. Dale Rummer and Bill Ritter will attend.

(2) Fund pizza lunch at Pittsburg State College on 30 Sep 04. Dale
Rummer and Bill Ritter will meet with the IEEE Student Branch on
their way to Springfield, MO.

(3) Fund dinner meals at the Southwest Missouri Subsection (SMS
members) meeting on 9 Oct 04. Purpose of the meeting is to host
the R-5 EXCOM at their second meeting. Dale Rummer will 
be the Guest Speaker.

DISCUSSION - The cost for all the meals will be approximately $400. This 
will be a good investment, as it will increase participation. 
It will be beneficial to Pittsburg University, the Subsection, 
and in turn to the Kansas City Section as it could potentially 
result in increased interest and new membership.

ACTION - A motion to fund all three items above was made by Fred 
Granville and was seconded by Dale Rummer. Vote was 
unanimous in favor of accepting the motion.

C. Discuss the merit of having the chapters and affinity groups that
desire funding in 2005 to present their calendar of events and funding
needs for 2005 to the EXCOM at a future meeting (prior to Dec 04) place
and time TBD.

DISCUSSION - There was alot of discussion about the funding of chapters and 
affinity groups for 2005. It was decided that both the chapters 
and affinity groups should put forth the reasons for the funding,
and then upon approval of the EXCOM, the funds will be 
released prior to the event.

ACTION - A motion to require both the chapters and affinity groups to apply 
to the KC Section EXCOM for any funding requirements and then 
upon approval of the EXCOM, the funds will be released prior to 
the event, was made by Fred Granville and was seconded by 
Dale Rummer. Vote was unanimous in favor of accepting the motion.

D. Discuss a time and place to accomplish a straw-man budget for 2005. I
would like to do this prior to Dec 04.

DISCUSSION - There are forms on the website which are available to help with 
strategic planning for 2005. All chapters should fill out the forms. 
They do not need to be very detailed, just a general summary 
of the events. For 2005, the budget will be approved as before, 
by the KC Section EXCOM.

ACTION - A motion requiring all Chapters and Affinity Groups to provide a 
Strategic Plan to the KC Section EXCOM Prior to December 04, 
was made by Fred Granville and was seconded by Dale Rummer. 
Vote was unanimous in favor of accepting the motion.

DISCUSSION - All requirements for KC Section funding in 2005 need to be 
sent to Bill Ritter by November 15th 2004. After review Bill 
will have the KC Section Budget ready by the first week of 
December 04.

ACTION - A motion requiring any projected funding in 05 be sent to Bill Ritter
by 15 Nov 04 for inclusion in the 2005 KC Section Draft Budget,
was made by Dale Rummer and was seconded by Ted 
Atchinson. Vote was unanimous in favor of accepting the motion.

E. George Dean, who is the Past Chair of the Wichita Section and Bill Ritter of
the KC Section would like to conduct an Officer Training meeting in
Emporia, KS sometime in November. Bill Whipkey said he would chair the
training session. This would mean that car-pools of Officers from both
sections would meet in Emporia. Car pools are suggested to minimize the
cost. We need to discuss this item.

DISCUSSION - There was discussion about possibly having the training 
session at Pittsburg University. Bill Ritter will be talking 
with George Dean to finalise the venue.

ACTION - A motion to look into having the 2005 Officer Training in early 
November 04 was made by Dale Rummer and was seconded by 
Taimur Ellahi. Vote was unanimous in favor of accepting the motion."

F. Discuss modification to the Section Bylaws due to the establishment of a 
Sub-Section and Section needs. The changes are as follows:

(1) Adding Sub-Section Chair, V-Chair, Secretary, and 1st Past Chair as 
Subsection voting Officers.

DISCUSSION - There was discussion about having certain key Subsection 
officers elevated to Subsection Voting Members. This will 
establish the Subsection EXCOM. The by-laws will need 
to be amended in order to accomodate the above.

ACTION - A motion to make the Subsection Chair, V- Chair, Secretary, 
and 1st Past Chair Subsection Voting members was made by 
Dale Rummer and was seconded by Ted Acthinson. Vote was 
unanimous in favor of accepting the motion.

DISCUSSION - There was discussion about having certain key Section 
officers elevated to Section Voting Members. A number 
of pros (gives imphasis to the position and recognizes its
importance to the Section) and cons (is the Section EXCOM
getting too large?) were discussed.

ACTION - A motion to elevate the Section PACE Chair and PACE Student 
Activities Committee Chair Section Voting Members was made by 
Dale Rummer and was seconded by Ted Acthinson. Vote was 
unanimous in favor of accepting the motion.

DISCUSSION - There was discussion about having the Subsection Chair
added to the Section EXCOM as a V-Chair Voting Member.
A number of pros (gives the Subsection a path to the Section
Chair's position) and cons (distance from Kansas City) were
discussed. 

ACTION - A motion to add a V- Chair position, which would be filled by the 
Subsection Chair was made by Dale Rummer and was seconded
by Ted Acthinson. Vote was unanimous in favor of accepting
the motion.

(2) Adding Subsection PACE Chair as voting or non-voting Officer.

ACTION - A motion to allow the Subsection to decide if the Subsection 
PACE Chair should be a Voting or Non-Voting Member was 
made by Dale Rummer and was seconded by Taimur Ellahi. Vote
was unanimous in favor of accepting the motion.

(3) Adding PACE – IEEE Student Branch Advisor – Pittsburg State as 
non-voting member. Randy Winzer would fill the position for both the 
Section and Sub-Section.

ACTION - A motion to add the PACE IEEE Student Branch Advisor - 
Pittsburg State University as a Non-Voting Member on the 
Subsection EXCOM and to allow Randy Winzer to fill the 
position was made by Dale Rummer and was seconded 
by Taimur Ellahi. Vote was unanimous in favor of accepting 
the motion.

(4) Adding functional duties of the following positions to the Sub-Section Chair.
Section counterpart would provide support. Membership volunteers could 
assume these positions and duties.

(a) PACE Chair
(b) PACE Student Activities Coordinator
(c) PACE Career Enhancement Activities Coordinator
(d) PACE Employment Assistance Activities Coordinator
(e) Publishing Officer 

ACTION - A motion to delegate responsibility for Subsection Positions 
4(a-e) to the Subsection Chair was made by Dale Rummer and 
was seconded by Fred Granville. Vote was unanimous in favor 
of accepting the motion.

(5) Adding functional duties of the following positions to the Sub-Section V-Chair. 
Section counterpart would provide support. Membership volunteer could 
assume this position and duty.

(a) Membership Development Coordinator

ACTION - A motion to delegate responsibility for Subsection Membership 
Development Coordinator was made by Dale Rummer and was 
seconded by Fred Granville. Vote was unanimous in favor of 
accepting the motion.


William (Bill) T. Ritter
2004 Kansas City Section Chair
IEEE Region 5
w.ritter@ieee.org
785-478-0215 (H)
785-249-3311 (C)