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Institute of Electrical and Electronics Engineers

3. Approval of Minutes from 15 January 2004 EXCOM Meeting.

Dale Rummer moved that the 15 January 2004 EXCOM Meeting Minutes be approved as presented and Saad Siddiqui seconded the motion. Vote was unanimous in favor of accepting the motion.

4. Old Business:
1. EXCOM Reports Officer is now Section Business Information Officer. The old Reports Depot is in the process of change per discussion from the last meeting and suggestions received during this past month.

Not many suggestions were received, but the Section Business Information Officer has made a number of changes to what used to be called the "Reports Depot".

2. All Section, Chapter, and Affinity Group Meeting Reports for 2003 have now been submitted with the exception of the 2^nd meeting for the GOLD Affinity Group, which did not have a 2^nd meeting.

Thanks to Dawn Van Dee, who is our Junior Past Chair, all available 2003 reports have been sent in, with the exception of the GOLD Affinity Group. They only had 1 meeting last year, so the 2^nd report was not submitted

3. IEEE-USA Leadership Conference, 19-21 Mar 04, Atlanta, GA
1. Chris Zugelder - 1 of 2 section participants
2. David Kasper - 2 of 2 section participants
3. http://www.ieeeusa.org/conferences/2004workshop/default.asp

These individuals are still scheduled to attend the IEEE-USA Leadership Conference.

4. R-5 2004 Annual Technical Conference and Leadership Workshop
1. Section Chair will participate as R-5 EXCOM participant
2. Ted Atchinson as Primary Section Participant (Paid by R-5)
3. Taimur Ellahi as Section Paid Participant
4. Omar Marte as Alternate for Taimur Ellahi.
5. www.r5okc.org

 

Taimur Ellahi will be unable to attend. Omar Marte will be contacted to determine if he will be able to attend in Taimur’s place.

 

5. Submission of request to R-5, for the KC Section to host the 2008 R-5 Annual Technical Conference and Leadership Workshop.

 

Dale Rummer moved that the Kansas City Section request that the 2008 R-5 Technical Conference and Leadership Workshop be held in Kansas City.and Taimur Ellahi seconded the motion. Vote was unanimous in favor of accepting the motion.

 

There was a lot of positive discussion prior to the vote. Specific points brought up were:

- The last time the section hosted the event was in the early 1990’s.

- This could potentially raise revenues for the chapter.

- The last meeting in New Orleans had a total of 550 attendees (225 members + 300 students).

- Possibly start looking for a chair, and people to get involved in the organizing committees.

 

6. Discussion on raising dinner meeting costs. Member $18 to $20 and Student $10 to $15.

Fred Granville moved that the Kansas City Section:

1. Raise IEEE Member Dinner meeting fee from $18 to $20.

2. Raise IEEE Student Dinner meeting fee from $10 to $15.

3. Raise late registration fee from $2 to $5.

Dale Rummer seconded the motion. Vote was unanimous in favor of accepting the motion.

Ted Atchinson (Section Secretary) was volunteered to write a New Meal Policy, based on the following guidelines, which were provided by all EXCOM Members attending the meeting.

1. IEEE Member Dinner meeting fee $20.

2. IEEE Student Dinner meeting fee from $15.

3. Late registration fee from $5.

4. IEEE Members (including students) need to provide their IEEE Number when registering.

5. IEEE Student Members need to be enrolled full-time to get the discounted rate.

6. No Shows, how and what do we charge, if anything. Do walk-ins cancel a no show?

5. New Business
1. Discussion and approval of 17 IEEE Section, Chapter, and Affinity Group Job Descriptions.
1. Section Chair & V-Chair
2. Section Secretary
3. Section Treasurer
4. Section Junior Past Chair
5. Section Chair Emeritus
6. Section Awards & Recognition Coordinator
7. Section Educational Activities Coordinator
8. Section Electronic Communications Coordinator (Webmaster)
9. Section Membership Coordinator
10. Section Professional / Career Activities Coordinator
11. Section Student Activities Coordinator
12. Chapter Chair & V-Chair
13. Chapter Secretary
14. Chapter Treasurer
15. Affinity Group Chair & V-Chair
16. Affinity Group Secretary
17. Affinity Group Treasurer

Fred Granville moved that the Job Descriptions presented be modified as per the discussion and Taimur Ellahi seconded the motion. Vote was unanimous in favor of accepting the motion.

These Job Descriptions will be located in the Business Information portion of the Section’s Website. Any further changes will be determined by the EXCOM.

2. Discussion and approval of revised Travel Policy relating to receiving mileage per mile instead of normal airfare.
1. Policy – Travel, Mileage in Place of Airfare

Fred Granville moved that the Revised Travel Policy be approved as presented and Dale Rummer seconded the motion. Vote was unanimous in favor of accepting the motion.

3. Discussion and approval to use the same Expense Report Forms (modified for KC Section), that R-5 currently uses.
1. IEEE Regional/Section Expense Report
2. KC Section Financial Tracking Form

Fred Granville moved that the Expense Report Forms and Financial Tracking Form be approved as presented and Dale Rummer seconded the motion. Vote was unanimous in favor of accepting the motion.

6. Set March EXCOM Telephone Conference – 1st Monday of Month
1. Date: 1 March 2004
2. Time: 12:00 noon to 1:00 PM

 

The date and time was not changed from the normally scheduled EXCOM Telephone Conference date and time.

 

7. The meeting was adjourned at 12:50 PM.

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Last updated July 09, 2008.