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Institute of Electrical and Electronics Engineers
IEEE Kansas City Section EXCOM Minutes 2001-02

Minutes, February 2001

 

EXCOM Minutes, 18JAN2001

Meeting began on time at 1215.

In attendance were the following voting members:

  • Section—Randy Smischny, Jim Berard, Dawn VanDee, Dale Rummer, Mark Lamendola
  • Society—Barry Clegg, Sal Cerda
  • Voting members not in attendance: Joe Alvarez, Jack Sippel

Non-voting member in attendance: Don Wolf

Visiting prospective EXCOM member: Fannye Forester

 

  1. Mark Lamendola accepted appointment as PACE Chair.
  2. Quorum present.
  3. Minutes from 1/18/2001 stand approved as presented.
  4. Communications Society to provide program for Oct. 2001 meeting.
  5. Annual Report: Due 2/23/00
    1. Bob Groh 75% complete treasurer report.
    2. Jim Berard 78% complete on secretary report.
    3. Follow up on 15th at Section meeting with secretary/treasurer information.
    4. Randy will consolidate secretary & treasurer reports and mail to IEEE HQ.
  6. Jim Berard reported on JEC meeting. The JEC seems to be lacking in leadership and vision at this time. There are openings for a Vice Chair and two Directors. It might be a role for IEEE to support this organization and assist in developing a coherent vision for what a consortium of the areas technical societies might be able to provide to its members and the community in which we work and live. Mark Lamendola to issue a web based request for IEEE volunteer’s to work with JEC and to request ideas/goals that JEC member societies might jointly pursue.
  7. A 2002 meeting worksheet was distributed for assignment of responsible societies for meetings.
  8. Discussed hosting in Kansas City the 2003 Region 5 Section meeting. Need hotel, General Chair determined, other key volunteers. Mark suggested hiring Cindy Oxley, (Electric League), or Dale suggested Mary Huberling, to handle conference coordinator responsibilities. This would be a paid service. This will be discussed at future meetings.
  9. Randy to extend invitation to Joe Lilly (Region 5 Director.) to attend a meeting.
  10. March 8th next meeting date.

 

Submitted By: Jim Berard 2/8/01

 

 

 

 

 

 

 

 

In addition, Past Treasurer Bob Groh was present for part of the meeting, to help with the transition between outgoing Treasurer and incoming Treasurer.

Mark Lamendola taking minutes, in place of missing Secretary.

Officer Reports

============

  1. No reports sent out ahead of the meeting, so no reports discussed. However, Mark Lamendola used kc-notify to send out the Publication Officer’s report and nobody received it.
  2. # 1 above is an action item for Jack Sippel. Is the majordomo current and working?
  3. Mark L. to update and resend Pubs officer report prior to next meeting.
  4. Officer reports are due each month. They need to be sent to the EXCOM mailing list (kc-notify) a couple of weeks prior to each EXCOM meeting. Reports were not sent out regularly last year, but this year the new Chair wants to correct that.
  5. Reports need to look like an ongoing financial statement. Each month just appends to, and updates, what the previous month’s report contained. Quicken reports, like those PES sends, work well.

Budget for 2001

============

  1. Budget approved as presented by Randy.
  2. Randy will review the Section budget as each monthly report comes out, and will address needed changes either via e-mail or the EXCOM agenda. Most likely, he’ll propose a budget amendment item three times in the year.
  3. Budget does contain unknowns. Newsletter is biggest variable. Both Randy and Mark mentioned a post card rather than a paper NL, and more reliance on electronic communications, but such changes were not put up for vote at this meeting. (Pubs Officer, taking minutes, notes: This probably isn’t a "vote-required" issue. Will address it via e-mail voting, just in case.)

EXCOM meeting time and place

=======================

  1. EXCOM meetings for 2001 will be, unless specifically announced otherwise, the 2nd Thursday of each month, at the Sprint building where most of the meetings were last year.
  2. Earl commented that meeting for lunch at the restaurant made it hard to hold a meeting last time. Randy acknowledged this, explained this was unexpected. Randy asked for someone to volunteer to bring in the food or order something. Nobody volunteered.
  3. Randy mentioned cost of the meal as a factor. Mark L. mentioned paying for our own lunches should not be insurmountable—many people go out for lunch at their own expense routinely. Lunch issue not resolved.

Educational Activities discussion

=========================

Dr. Rummer is putting together a plan for a Saturday educational event. The topic will probably be financial planning. Going beyond the dinner meetings with something new and interesting for members.

Section and Chapter Officer Duties Review

=================================

Randy discussed some of the officer duties and handed out some hardcopies that list the duties. Same information is at www.ieee-kc.org/r5

 

Officer training? Randy doesn’t feel it’s a good use of an entire Saturday. Mark L. concurred, having put the same information on the Website already. Earl Wilcox concurred, having other things to do. (Note from Past Chair, taking minutes: Earl has done an excellent job as PES Chair—I can’t see what he would possibly pick up from a training session. As for new officers, I think people are smart enough to read the r5 pages and ask questions. Our outgoing officers and other officers do tend to watch out for the new officers, so I don’t see a problem in need of a cure.

Discussion of Strategic Plans and Goals for 2001

  1. Still waiting for IEEE to send us the forms. Randy will use old one. Last year, form did not arrive until mid-year—which kind of defeats the purpose of laying out a strategic plan for the year.
  2. Mark L. mentioned the Region 5 Awards forms are still not available. Dr. Rummer and Mark L. are doing nominations. Dr. Rummer said lack of forms will not hold us up.

Open Floor

=========

  1. PES offered the Computer Society the slot for their October meeting, since the Computer Society gave up their February 2001 slot to make up for the December 2000 Awards cancellation due to bad driving conditions. The Computer Society agreed to the offer.
  2. Should we host the Region 5 meeting in 2004? It’s a major commitment. Dr. Rummer will send info. to EXCOM. We need to decide if we want to host it here or not. Someone will have to devote several days to it. Nobody volunteered.
  3. Dr. Rummer moved to give the Section Chair $200 discretionary spending per month. Mark L. seconded. Motion passed by acclamation.
  4. Dr. Rummer moved to approve the sirloin steak dinner for the May Banquet. Mark L. said it was $27 or $28. (Mark L., taking the minutes, notes here: It’s a few cents below $28). Mark L. seconded. Motion passed by acclamation.
  5. Dr. Rummer moved to approve the following schedule of dinner charges for the May Banquet (via several friendly amendments and quick discussion):
    $25 at the door
    $20 if you register ahead of time
    $15 if you are a student.
    Mark L. seconded. Motion passed by acclamation.

Adjourn

======

Meeting adjourned after 34 minutes. Note from Past Chair, taking the minutes: Randy’s off to a great start!

 

 

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Last updated July 09, 2008.