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Admin (general)
Events
Forms
KC-Reimbursement
We do not retain local copies of
Region 5
forms, as that is a bad IM practice. Look for these forms at
Region 5:
- Expense Report
- Financial Tracking
Officer Help
Reporting
Treasurer's Report
See Communities
Wyndham
Current information has not been submitted.
Additional resources
See the BIC home page
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Business
Information Center
Dinner Meeting Reservation Procedures
Last updated 25 JAN 2012.
- Create pre-printed nametags.
- Create a sign-in sheet for use at the meeting.
- E-mail the sign-in sheet to your treasurer or whoever is taking
registration money at the meeting. Do so on Tuesday.
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- After the Friday noon deadline has passed, call
the Hilton at 913-345-2661 and ask for the Sharon. If she is not
there, ask for Thomas.
Your
host will need an exact headcount. You and s/he will need to decide on the seating
arrangement, based on the number of attendees.
- It is unacceptable to call repeatedly with addendums to the headcount. A
single addendum Thursday morning is a good practice. If you have significant changes,
notify the host only once each day. This will help if the host needs to change the
seating or make other accommodations for us, but calling for one or two people is not
helpful. The more we help the host, the better job the host can do for us.
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- Understand that people normally call an hour after the deadline, or the day after. Use
good judgment, but generally, they have missed the deadline and are not entitled to the
registration discount.
- Because the presence of a physical nametag may help when sorting out who gets the
discount, you may not want to print nametags for late registrations—if a physical
nametag makes no difference to the person collecting the money (this may be you), print it
out.
- Print attendee name tags—but don’t wait until the last minute to do so. E-mail
an updated attendee spreadsheet to your treasurer.
- Arrive 30 to 60 minutes before the dinner meeting, with the nametags and registration
list/sign-in sheet.
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- Treasurer: Ensure you have a receipt book! And you will get unregistered
attendees. Let unregistered attendees know they need to see you right after the
presentation if they want to get the differential refunded to them. There is a
possibility, because of no-shows among those who registered. No guarantees.
- Treasurer: you will sign the check for the dinner meeting. Make sure you compare
Wyndham’s headcount with yours. Resolve any differences politely!
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