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Admin (general)
Events
Forms
KC-Reimbursement
We do not retain local copies of
Region 5
forms, as that is a bad IM practice. Look for these forms at
Region 5:
- Expense Report
- Financial Tracking
Officer Help
Reporting
Treasurer's Report
See Communities
Wyndham
Current information has not been submitted.
Additional resources
See the BIC home page
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Business
Information Center
Dinner Meeting Reservation Procedures
Last updated 18AUG.
- For dinner reservations, we now use this procedure for e-mails.
- You'll need to go to our Webhost's control panel. To find the
access information: log in at
IEEE Communities, click on Files (left navbar), then expand "Kansas City Section"
and look for a document about Web Host
access.
- You must be assigned to a group that has access permission for
this file. If you can't see it, contact writer @ ieee.org to get
assigned properly.
- Create or edit an autoresponder that matches your event. Dinner meetings
are of the format month@ieee-kc.org.
- Be warned that using your employer's e-mail system for the
forwarding address is a bad idea, and will likely result in bounces
due to aggressive corporate e-mail filters. It can also expose your
work address to spam attacks. Use your IEEE alias, instead, or use a hotmail (or other free)
account.
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- Create pre-printed nametags.
- Create a sign-in sheet for use at the meeting.
- E-mail the sign-in sheet to your treasurer or whoever is taking
registration money at the meeting. Do so on Tuesday.
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- After the Monday noon deadline has passed, call Wyndham Gardens (913-383-2550). Your
host will need an exact headcount. You and she will need to decide on the seating
arrangement, based on the number of attendees.
- It is unacceptable to call Wyndham repeatedly with addendums to the headcount. A
single addendum Thursday before lunch is a good practice. If you have significant changes,
notify the host only once each day. This will help her if she needs to change the
seating or make other accommodations for us, but calling for one or two people is not
helpful. The more we help her, the better job she can do for us.
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- Understand that people normally call an hour after the deadline, or the day after. Use
good judgment, but generally, they have missed the deadline and are not entitled to the
registration discount.
- Because the presence of a physical nametag may help when sorting out who gets the
discount, you may not want to print nametags for late registrations—if a physical
nametag makes no difference to the person collecting the money (this may be you), print it
out.
- Print attendee name tags—but don’t wait until the last minute to do so. E-mail
an updated attendee spreadsheet to your treasurer.
- Arrive 30 to 60 minutes before the dinner meeting, with the nametags and registration
list/sign-in sheet.
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- Treasurer: Ensure you have a receipt book! And you will get unregistered
attendees. Let unregistered attendees know they need to see you right after the
presentation if they want to get the differential refunded to them. There is a
possibility, because of no-shows among those who registered. No guarantees.
- Treasurer: you will sign the check for the dinner meeting. Make sure you compare
Wyndham’s headcount with yours. Resolve any differences politely!
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