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Admin (general)
Events
Forms
KC-Reimbursement
We do not retain local copies of
Region 5
forms, as that is a bad IM practice. Look for these forms at
Region 5:
- Expense Report
- Financial Tracking
Officer Help
Reporting
Treasurer's Report
See Communities
Wyndham
Current information has not been submitted.
Additional resources
See the BIC home page
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Business
Information Center
To officer job description index
page
Officer Job Description: Section Secretary
The Section Secretary is responsible for all Section Communications.
The Section Secretary has multiple areas of duty:
Dinner meetings
- Sets up the dinner meeting autoresponder for the May Banquet and
any other Section dinner meetings (preferably in December of the
preceding year).
- Takes dinner meeting registration via e-mail.
- Produces the nametags (e.g., via MailMerge).
- Produces the sign-in and payment form (usually a spreadsheet).
EXCOM meetings
- Distributes agenda and meeting notices for
all Kansas City Section meetings (alternatively, the Chair may do
this--if the Chair so decides).
- Takes EXCOM meeting Minutes (note that "Minutes" are basically a
record of motions made and their disposition--they are not a
transcript of the meeting).
- Participates as a voting member of the EXCOM (which is one
reason why there should not be a transcript--you can't do two things
at once).
- Ensures the Webmaster posts the Minutes on the Section Website.
IEEE Reports
- Ensures that meeting reports are submitted to
the IEEE
Regional Activities Department using the proper forms (L-31
Meeting Report), within 30 days of meeting.
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Notifies the
EEE Regional
Activities Departmentof all changes in Kansas City Section and
subunit Officers.
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Notifies the
EEE Regional
Activities Departmentof all changes in Kansas City Section
bylaws.
Section Publications
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The two Section publications are the Section eNL and
the Section Website. The publications officer administers these,
reporting to the Secretary. The Website is the repository for
documents and the passive means of keeping our members informed. The
eNL is the active means of keeping our members informed. IEEE
discourages sending eNL notices frequently.
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IEEE has also provided a Communities application,
which serves as a useful "scratchpad" and collaboration tool.
Other duties may arise.
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