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Administrative Calendar of Section Requirements
Jan |
Feb | Jul | Aug | Sep | Oct | Nov | Dec
Source: Region 5 Officer Training Manual. January
Treasurer:
Submits Section Financial Statement for the year ending December 31
in time to be Received in IEEE Operations Center by February 1.
Nominations Committee:
- Reports on names of candidates for Section Offices.
- Announces nominations to all voting members of the Section in time to
allow a minimum of 28 days for nominating by petition before nominations are closed.
- Completes slate of candidates, including names of eligible candidates
submitted by petition (in accordance with the Section Bylaws) to be presented to the
voting Section members.
(The timing of these actions is governed by the Section Bylaws.)
Secretary:
Reports all meeting activity of the Section, Subsection and Chapters
for the past calendar year must be received in IEEE Operations Center by February 1.
(Rebates for meeting reports are based on the meeting records for the proceeding calendar
year.)
Feb
Submit reports.
July
Chair:
- Presides over first Section Executive Committee Meeting.
- Formulates plans for the coming year (technical, non-technical,
social).
- Completes appointments of all Section Committee Chair and Section
Representatives.
Treasurer:
Oversees Preliminary Budget Approval.
Secretary:
Reports names and addresses of Section Committee Chair and Chapter
Chair to IEEE Operations Center.
Program Committee:
Program of Section, Subsection and Chapter meetings for the coming
year, including speakers, to be practically completed by this month.
August
Vice Chair or Secretary:
- Completes master Calendar of all Section Activities for the coming
year, including all Section, Subsection and Chapter meetings.
- Determines that the Section, Subsection, and Chapters have held or
will hold minimum number of meetings for the calendar year (five for Sections, five for
Subsections, two for Chapters).
September
Chair:
Attends Regional Committee meeting generally called at the start of
the fall season by the Regional Director.
Treasurer:
Receives second half of rebate payment from IEEE Operations Center
for review and Deposit. Oversees Final Budget approval.
October
Chair:
Considers appointments to the Nominations Committee for next year's
Section Officers. (In some cases, the Nominations Committee is a Standing Section
Committee.)
IEEE solicits names of candidates recommended for IEEE elective
offices and for appointments to Institute Standing Committees and Boards.
November
Chair:
Receives names of newly elected Fellows from IEEE Operations Center.
Makes an arrangement for honoring new Fellows in the Section at an appropriate ceremony
during the first quarter of the coming year.
December
Chair:
- Appoints Nominations Committee with approval of Section Executive
Committee.
- Determines that all Chapters established within the Section have
plans for holiday elections.
- Sends to IEEE Operations Center names of candidates nominated for
IEEE elective offices.
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